Welcome to the 2025-2026 FRG PTO Year!

 

 

Thank you for volunteering to help the FRG PTO!  We appreciate your time, energy and commitment to our program. We look forward to working with you. All members of the Board are prepared to support you to ensure your program is successful.

 

 

A few general PTO reminders:

 

🔵 DATE APPROVAL: We are trying to make a better effort to not overlap other events, within the PTO, district and community, so we are asking to have your dates approved by the Board. The Committee Event Date Approval Form is found on the PTO website or click here.

• 🔵CHAIRPERSON: Each committee should choose a chairperson by September 30, 2025. This person will serve as the contact person between your committee and the Board to streamline communication. They will be responsible for reporting to the Board at the PTO meetings the 2 months prior to your event, and 1 month after.  

      • Committees with programs/events that occur monthly need to report at each meeting or submit a monthly update to a Board             member.

     • Committees are responsible to advertise for the program/event they are planning.

• 🔵 BUDGET: Each Committee has a budget; it is your responsibility to stay within your budget. Any overages will be your responsibility unless the Board approves a request. The budget put in place allows for all events/programs to run smoothly with the money we earn each year. 

     • Accepting Payments: Payments received prior to an event should go directly to our treasurer, Arlene Kruser. Please                             contact Arlene at arlene.kruser@gmail.com if you have questions about the best method of collecting payments. For payments at         an event the PTO has Square readers, Zelle (by Board members only), and cash boxes that can be used.

      • Invoices/Reimbursements:

          ¤ For large payments involving contracts, please have the vendor invoice the PTO directly and our treasurer will pay the                        invoice. 

         ¤ For smaller purchases, please submit a reimbursement request.

         ¤ Backpack mail to school, it must be marked "Attn: PTO Treasurer".

         ¤ These forms must be filled out in order for any requests to be fulfilled or they will be returned.

         ¤ These requests must include itemized receipts.

         ¤ Checks for reimbursement will be written on the 1st and 15th of each month. Reimbursement requests must be received 3                  days before those dates in order to be included in that batch of checks. 

 

Check Reimbursement Request Form

Deposit Request Form 

 

*Attention: You must obtain the tax exempt form from Arlene Kruser. No tax will be reimbursed moving forward [06.03.2024].  

 

• 🔵ADVERTISING: The PTO provides several avenues for advertising:

 

     • FRG PTO Website: All information, flyers, and calendar dates can be sent to Barbara Schaefer at website03@gmail.com.

 

     • FRG PTO Facebook: Please contact Sara Erdmann (iheartink85@yahoo.com) with the details you want listed and when. 

 

•      • Flyers/Invitations: All copy requests should be sent to Miki Gale at frg.pto.pres@gmail.com who will then send copy orders to the         UPS Store. Committees should not send copy requests directly to the UPS Store. To save on costs, copies will only be sent                 home with the youngest child in each family. Please note that the cost of copies will come out of each committee's budget.

 

• 🔵
• Volunteers: The PTO is always seeking volunteers for various events, committees, and the Board. Click here to find out more about our Member Engagement Program. If you are interested in finding a place to volunteer, please contact Miki Gale at frg.pto.pres@gmail.com.

 

• 🔵
• PTO Shed: The shed contains various items you may want to use for your event. Using these items may help keep costs down on your event/program. The PTO shed is located behind Algonquin Road School. You can obtain the code from Miki Gale. Please include items borrowed/used in your final report.

 

• 🔵
• Building Use Forms: 
• If you are planning on using one of the District buildings you must fill out a “building use” form. These are located on the District website. 
• Please read carefully before signing. 
• Your committee is responsible for building/hallway supervision and cleanup. You are required to be there when vendors arrive to assure a smooth start to your event/program.
•    
•  • At 
• ARS: Do not remove lunch tables yourself because of the specific ways the lunch tables have to be taken down and moved             around. If you would like to utilize the lunch tables, please provide a specific outline with your building use request form and they         will have them arranged for you.

 

Here is a FRG PTO Volunteer Checklist to help you prepare for your program/event.

 

Good luck and have fun! Remember we are here to SUPPORT YOU!

 

Your FRG PTO Board of Directors,

 

Miki Gale, President

Barbara Schaefer, Vice President

Christine Curtis, Secretary

Jenn Mepham, Assistant Secretary

Arlene Kruser, Treasurer